Seraphim Organizing Ideas

To purchase Seraphim Classics Angels, please visit my store:
http://www.sharisangels.com

This is a page with contributions from fellow collectors on how to organize records, certificates, boxes and other Seraphim related items.

Contributed by Chris:

I got a nice size binder and lots of dividers, the kind with the tabs that you can write on. I have many different categories in my binder......I just had so much fun doing this! Here is how I set it up:
1. The first part is just one page.....my wish list for 1998! It just makes me feel good to check each "wish" off as I get it!
2. Record keeping pages...... I got some nice paper, its a blue sky with clouds and made up record sheets with all the information that I felt was important ( or just fun!) to record. I fill out the angels name, title, understamp, year issued, if retired, issue price, secondary market prices,date purchased and if it was a gift and from whom.
3. Categories......I have all the angels listed in their proper category, such as Messengers, Angels of Inspiration, Guardians, Natures Caregivers
4. Shari's checklist.......I printed out the check list from Shari's site
5. Catalogs......I got plastic sleeves that fit into the three ring binder to keep my catalogs in so that they don't get wrinkled
6. Newletters.....also have all the newsletters in plastic sleeves
7. Certificates.....once more, those plastic sleeves really come in handy!!
8. Misc. Pictures.......this is just a spot of some misc. things that I have, like a beautiful Monica bookmark, a post card with Constance on the front, ect.
9. Articles......I keep track of all the articles I have written here. It really helps when I am writing a new article to be able to find all the previous ones in a hurry!
10. Store directory......just a list of stores and phone numbers.....this really helps when you really need to find an angel quick!
11. The last few sections are just my personal stuff, like a list of my good angel buddies sreen names, birthdays and locations.
Well, that is how my angel binder became so fat!!! Once I got started on it, I just couldn't seem to quit. But I always have enjoyed keeping records of my collectibles, and I find having everything in this one binder is great.
Hope others will find this idea useful.

Contributed by Cathy:

I have a 3 ring - 3" binder. I also have sheet protectors and put in pages with information on each angel :
1. Name
2. Category
3. Limited Edition (if applicable)
4. Certificate Number (if applicable)
5. Year of Production (Angel)
6. Symbol of Production (My Angel)
7. Date closed or retired (if applicable)
8. Date Purchased
9. Where Purchased
10. Retail Price
11. Price Paid
12. Secondary Value
13. Comment - here I put if a gift, what number of angel purchased, i.e. my 1st, 2nd, 3rd, etc. angel, and what motivated me to buy this particular angel. In other words, I list here anything that will later remind me about getting this angel.
14. Saying - here I type in the saying that goes with each angel.
On the opposite page, I've now put in the color pictures I printed of each angel. That section of my notebook is entitled "My Angels." I have another section where I've put the certificates in the page protectors and labled that section "Certificates." Then I have a section labled "Business" where I've put all the receipts for them. I then have a section labled "Angel Buddies" where I've put the sayings and quotes that all the buddies post, profiles of the buddies, and birthday information. When you open my book there is a picture of Alexandra, turn the page and there is a picture of Lillian. Then I have printed my favorite poem that MJ sent on St. Patrick's day. Next I have the table of contents - each angel is in alphabetically. So you turn the page and on your left is a picture of Alyssa and to your right is the information page; then so on through all the angels.

Contributed by Mary Jane:

This is how I have been keeping track. I too use a 3" binder. First I printed the pages from the Roman site with the subjects of the angels. I printed one for each collection, ie: Messenger, Nature's Caregivers,etc. I then printed pictures of each of the angels that I have. I have the pictures all in order according to their collection. I have the
pictures in plastic sleeves with the receipts and certificates neatly tucked in the back. I printed on the info sheet all of the special info that is on the bottom of each figure, ie:symbol and date, and if I received her for a special occasion or just because. I printed Sharis' checklist and have fun filling all the blanks every time I get a new member to my angel family. I also print the pictures from the internet that I want next. Trouble is I find I have printed almost all of them. I keep my boxes intact with the gold tags, plastic bags, and booklets. I printed a second copy of the angels I have and made a collage for the front cover of my binder.

Contributed by Missy:

I wanted to share with you how I organize my angel information. For Christmas I got the Alyssa journal with my first three angels. Each angel gets their own page. I use the date as the header at the top, then I list the angel's name and verse. Then below is listed who gave it to me or where I bought it, for what occasion, and any special event going along with recieving that angel. There is plenty of space left at the end of each page for special things that happen to the angel. For example, Gabriel, Tess, Hope and Faith were all stamped at an Angel event in Lufkin, TX, so I wrote that down on each of their pages. As for the certificates and Roman gold tags, they stay in the plastic bag and are paper clipped to the top outside corner of that angel's page. I keep my book bound by the Ribbon that wrapped my first angel, Ariel. Each box with styrofoam is wrapped in a trash bag and stored in my mom's attic. I keep the styrofoam because I move the angels a lot. All my 7.5 inch figurines went with me to my dorm room at college and then came home with me this summer. They'll all go with me in the fall when I move into my apartment off campus. And that's how I keep them.

Contributed by Donna {CA}:

Here are a few things that I do. First off I do keep the styrofoam in the box. Most of the boxes store right under the beds. The larger ones I have in a larger box that is stored up in the rafters in the garage. Another thought would be to store the boxes in suitcases. The certificates and all the paperwork about the angels, I have in a very special container decorated with pictures of the Seraphims right on it (found most of the pictures from ads). It really makes the container the perfect place to keep everything. Finally, about keeping a record of my angels, I do that in the Alyssa Journal. I have a separate page for each angel with all their information on it...the name, number, harp-dove-heart symbol and the sayings I have found for them.

Contributed by Judy:

I store all my boxes, with the styrofoam, in the top of two large closets. I believe for info and insurance purposes, it would be good to use your checklist and check each one you have. Then take a picture of each one, attach it to a record of the following: date received, price, place of purchase, certificate, mark if it was a gift and current value of angel. Place record along with the checklist and original receipts in a safe deposit box for safety sake away from home in case of fire, etc. (insurance man agrees with me). You will need to add to this as you get more to keep it up to date. Then for my own info - use the Journal with record of name of angel, date, price, place of purchase (or date received), current value- this is important because you may want to know later for whatever reason! Also put down personal information in the Journal regarding the angel, why this one means something to you or why you chose this particular one at the time (a journal allows you to record events and feelings that go along with your angel). Hope these suggestions help.

Contributed by Sharon:

I keep all my information on my Seraphim Classics by Roman on a spreadsheet (set up to print landscape) in my computer. I maintain a back-up disc also which is updated whenever I add or delete information. On the spreadsheet I denote the Quantity, Roman Item Number, Name or Description, Date of Issue, Date of Retirement, Mark and/or Number, Mark Wanted, Retail Price, Actual Cost (including tax and shipping if applicable) and Miscellaneous Information. Each page contains information on 36 different angels. I use Excel, which allows me to insert rows whenever new releases are forthcoming without having to input all the previous data and keeps them in numerical order. Please note that I use the first few pages to keep track of the stores I have contacted, purchased from, etc. I use a two hole punch and secure all pages with a base and compressor (clasp). A three hole punch can be used, then you can place the pages in a three ring binder (I was using what was readily available and saving every nickle and dime for angels). This is my Master Computer Print-Out that remains at home. I print it out again for a working file where I highlight angels I want to purchase or get with a different mark, make notes, etc., and I update the Master Computer Print-Out from the working file. Since I also purchase for my granddaughter, I simply use a different color highlighter for her collection. My working file can be taken and notations made during Angel Hunts (I also take a good supply of Post-It-Notes which I keep in the pocket of the folder along with a good clip for business cards). I made the front and back covers for both files (El CheapO, herself).

Regarding the certificates, A WORD OF CAUTION, please be sure to use acid-free paper, envelopes, cardboard, etc. I collect stamps and I am taking this from my "1995 Brookman Stamps and Postal Collectibles" book (it's the first one I grabbed), "Plastic can be the worst offender - especially in page protectors that have leached their softeners and other additives onto the pages and the stamps they contain." (I changed the word stamps [in my mind] to certificates, as my certificates are just as important to me as my stamps). Additionally, it is stated, "Try to choose materials that are known to be safe because they have been tested and are used by libraries and museums and similar places where long-term safekeeping is the most important matter. Acid-free papers and cardboards and plastics such as Mylar and polypropylene perform well in archival uses, and can be found in philatelic products." I plan to be storing these certificates for many years and I certainly don't want to use something that could damage them. I went to the post office and got some envelopes (they have different sizes) that they put stamps in for collectors. I have some others that I purchased from a philatelic store that are acid-free. They are well worth the trip and the price.

I do the very best I can with the boxes (closets, under the beds, under the sofa, etc.).
Angel Hugs to all. BCNU

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